Planning Timeline

Planning Timeline 2018-03-12T02:12:10+00:00

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12-24 Months
Before Departure

  • Contact us by phone or email no later than 12-18 months before departure to discuss with us your tour, and we will work with you to tailor a suitable itinerary outline and provide an approximate costing
  • We will then send an information pack which contains a set of coloured flyers and a sample letter to register interest

12-15 Months
Before Departure

  • Gain approval from your principal and/or governing body to plan an overseas trip
  • Receive signed expressions of interest from at least 20-25 paying passengers
  • At this time we will organize:
    • A time to come to the school for an information evening for parents and students.
    • A formal written quote
    • A deadline for the deposit of $500 per person to confirm that the tour is to go ahead

9-12 Months
Before Departure

  • Tour is confirmed once 20 or more booking forms and deposits are received
  • We will reconfirm tour dates, flight arrangements and hotels
  • A welcome letter is sent to all participants, setting out instalment payments if applicable. Please note that the deposit becomes non-refundable at this time
  • We will supply risk management documents for your tour submission

4 Months
Before Departure

  • We require a document confirming each passenger’s name as it appears, or will appear, on their password, plus information on medical conditions and special dietary requirements

70 Days
Before Departure

  • Contact us by phone or email no later than 12-18 months before departure to discuss with us your tour, and we will work with you to tailor a suitable itinerary outline and provide an approximate costing
  • Full and final payment is due

1 Months
Before Departure

  • We will conduct a pre-departure meeting at your school in which travel documents and a full briefing on the practical aspects of the tour will be given

Departure Day!

Testimonials
What our teachers are saying

"Great stuff yet again. Excellent customer care from the company from the outset. The tour itself was so effortless for me - everything served to us on a silver platter, from site entry to metro tickets. Convenient, extremely informative, very reasonably priced."

"I have been expressing my delight in the tour to anyone who will stop and listen to me. It was a wonderful experience, and without doubt one of the very best groups I have had the joy of travelling with."

"I can’t recommend these professional development tours enough to other teachers. My teaching and passion for my subject are so enriched and enlivened by experiences such as the fab Greece tour – many, many thanks again!"

"Thank you for a wonderful experience! This tour is definitely one of the best trips I've ever had! I learned so much and had a fabulous time."

"This was a wonderful professional development experience which exceeded my expectations. All of the guides were knowledgeable, interesting and, in their own way, dynamic. I am so glad that I did it and would recommend it to anyone."

“This was the best professional development I have encountered.”

“I felt privileged to be in the company of such personable, passionate, well educated and lovely individuals. Down to earth, easy to interact with, honest, committed to their disciplines and open in sharing their knowledge and experience.”

“What a pleasure and a privilege having this access and insight – thank you so much. This wonderful experience has enriched and enlightened as well as delighted and will stay with me forever, in terms of both personal and professional development."

“Many thanks for providing the most comprehensive, detailed and current program of lectures. Their generosity with their expertise was greatly appreciated.”

“A wonderful tour in every aspect – with the attention to customer needs and providing a brilliant educational and cultural experience that I have come to know as the hallmark of Academy Travel.”

“Academy provided us with access to some amazing individuals and should be congratulated for the work this must have taken.”

“Very professional and helpful staff. A great way to see such wonderful, relevant places with like-minded professionals.”

Participant on Rome and Cities of Vesuvius, January 2019
Participant on Greece in the 5th-Century and Bronze Age, Sep18
Participant on Greece in the 5th-Century and Bronze Age, Sep18
Participant on 20th-Century Germany and Russia July 2018
Participant on 20th-Century Germany and Russia July 2018
Participant on Rome and the Cities of Vesuvius January 2015
Participant on Rome and the Cities of Vesuvius January 2015
Participant on Rome and the Cities of Vesuvius January 2015
Participant on Rome and the Cities of Vesuvius January 2015
Participant on Rome and the Cities of Vesuvius January 2014
Participant on Rome and the Cities of Vesuvius January 2015
Participant on Ancient Greece and Italy, January 2017

Participant on Rome and Cities of Vesuvius, January 2019


Participant on Greece in the 5th-Century and Bronze Age, Sep18


Participant on Greece in the 5th-Century and Bronze Age, Sep18


Participant on 20th-Century Germany and Russia July 2018


Participant on 20th-Century Germany and Russia July 2018


Participant on Rome and the Cities of Vesuvius January 2015


Participant on Rome and the Cities of Vesuvius January 2015


Participant on Rome and the Cities of Vesuvius January 2015


Participant on Rome and the Cities of Vesuvius January 2015


Participant on Rome and the Cities of Vesuvius January 2014


Participant on Rome and the Cities of Vesuvius January 2015


Participant on Ancient Greece and Italy, January 2017


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