Our inclusions

Our inclusions 2018-07-24T03:26:55+00:00

Academy Travel aims to provide a fully inclusive package from the start, in order to provide transparent pricing and allow families to budget appropriately. We are able to include additional services or remove some inclusions on request.

Our standard inclusions:

Return economy international airfares with reputable airlines

Airlines are selected based on scheduling, fares and safety. Our preferred international airlines include Etihad Airways, Emirates, Singapore Airlines, Cathay Pacific, Qantas and United Airlines. The group will usually be allocated a block of seating on each flight, however seat allocations are at the discretion of the airline. Special seating requests cannot be guaranteed. Please be aware that those undertaking additional travel often are seated separately to the group.

We are not able to hold international flights for your group until 11 months prior to departure.

Any required internal flights with local airlines where applicable

Airlines are selected based on scheduling, fares, and safety. An internal/domestic flight will be booked upon confirmation of your group with a local or low-cost airline 6-9 months prior to departure.

All fuel surcharges and taxes for included flights.

All accommodation in minimum 3-star hotels in central locations with private bathrooms.

Hotels range from Superior 2* to 4*. Academy Travel will provide a list of confirmed hotels for the tour as part of the Risk Management process. Hotels may sometimes change due to operational reasons, and we will inform you of any changes as soon as possible. All hotels have been inspected by Academy Travel or our ground operators.Hotels have private en-suite bathrooms (no shared facilities).

Students are accommodated in twin, triple or quad rooms with single beds, according to the composition of the group and the available rooms at hotels. Teachers/adults will be accommodated in twin rooms unless specified or requested.

Rooming is decided by the organising teachers and may change from hotel to hotel according to the composition of the available rooms. Where possible, properties will allocate rooms for the group in close proximity although this cannot be guaranteed.

All land transportation by private coach or public transport.

The majority of travel is with private coach. Academy Travel selects local coach companies with good safety records, well-maintained vehicles, and qualified drivers.

Often in cities, the public transport system is an efficient means of moving the group around. The tour manager will provide tickets for any public transport required and ensure the safe and easy movement of the group on and off the transport.

Rooming is decided by the organising teachers and may change from hotel to hotel according to the composition of the available rooms. Where possible, properties will allocate rooms for the group in close proximity this cannot be guaranteed.

All breakfasts.

All breakfasts are served in hotels or local cafes. They are usually continental, buffet-style.

All dinners.

We will include all dinners unless requested otherwise. Included evening meals are taken in the hotel or local restaurants. Soft drinks (1 per person) and water are included with the evening meal.

Services of an experienced tour manager for the duration of the tour to manage all daily logistics.

An experienced tour manager employed directly by Academy Travel will be assigned to your group. The tour manager will be with the group from arrival in Europe to departure. The tour manager’s responsibility is to ensure the smooth running of the tour, that all services are delivered as promised and to deal with any emergencies or re-scheduling that occurs on tour. The tour manager will work closely with teachers to meet the pastoral care and behavioural expectations of the school, but the organising teachers retain the main responsibility for these areas.

  • All entrance fees to sites included in the itinerary
  • Local guides at all major sites
  • All tipping for included services

Comprehensive travel insurance with Suresave.

Academy Travel includes comprehensive travel insurance for every participant in a tour unless otherwise requested. Participants are encouraged to complete the travel insurance application at the time of booking to guarantee coverage as soon as possible for pre-departure events.

All travel insurance policies contain exclusions, surcharges etc for pre-existing medical conditions, extension of travel and other important details. Participants are encouraged to read their policy carefully and to contact the insurer if anything is unclear.

The contract for travel insurance is between the traveler and the travel insurance company. Travellers are bound by the terms and conditions of the travel insurance policy, and Academy Travel has no influence over this policy or the outcome of any claim made by a tour participant.

Any relevant visas applicable to Australian passport holders

Australian passport holders are permitted to travel in Europe for up to 90 days without a special visa. For tours that visit countries requiring Australians to hold a visa, this will be included in the cost of the tour. These countries include the United States of America, China and Russia.

Academy Travel attendance at information evening and pre-departure meeting.

After you have signed expressions of interest from at least 20 paying passengers, we will organise a suitable date for an Academy Travel representative will come to your school to present an information evening. The presentation takes approximately 1 hour and will include information on the itinerary, pricing and inclusions.

An Academy Travel representative will also visit the school 3-4 weeks prior to the tour for a pre-departure meeting. During this meeting, travel documents will be distributed and a full briefing on the practical aspects of the tour will be given.

Academy Travel document wallet and luggage tag

Not included:

  • Lunches
  • Personal expenses
  • Passport costs
  • Visa costs (for non-Australian passport holders)
  • Any additional travel insurance premiums required for age, existing conditions or extension travel
  • Transport to/from the Australian departure airport

Not all tour quotes provide these standard inclusions and it is worth looking at the fine print. We have prepared a handy guide to allow a fair comparison of tour quotes.

LINK TO PDF

Testimonials
What our teachers are saying

"Great stuff yet again. Excellent customer care from the company from the outset. The tour itself was so effortless for me - everything served to us on a silver platter, from site entry to metro tickets. Convenient, extremely informative, very reasonably priced."

"I have been expressing my delight in the tour to anyone who will stop and listen to me. It was a wonderful experience, and without doubt one of the very best groups I have had the joy of travelling with."

"I can’t recommend these professional development tours enough to other teachers. My teaching and passion for my subject are so enriched and enlivened by experiences such as the fab Greece tour – many, many thanks again!"

"Thank you for a wonderful experience! This tour is definitely one of the best trips I've ever had! I learned so much and had a fabulous time."

"This was a wonderful professional development experience which exceeded my expectations. All of the guides were knowledgeable, interesting and, in their own way, dynamic. I am so glad that I did it and would recommend it to anyone."

“This was the best professional development I have encountered.”

“I felt privileged to be in the company of such personable, passionate, well educated and lovely individuals. Down to earth, easy to interact with, honest, committed to their disciplines and open in sharing their knowledge and experience.”

“What a pleasure and a privilege having this access and insight – thank you so much. This wonderful experience has enriched and enlightened as well as delighted and will stay with me forever, in terms of both personal and professional development."

“Many thanks for providing the most comprehensive, detailed and current program of lectures. Their generosity with their expertise was greatly appreciated.”

“A wonderful tour in every aspect – with the attention to customer needs and providing a brilliant educational and cultural experience that I have come to know as the hallmark of Academy Travel.”

“Academy provided us with access to some amazing individuals and should be congratulated for the work this must have taken.”

“Very professional and helpful staff. A great way to see such wonderful, relevant places with like-minded professionals.”

Participant on Rome and Cities of Vesuvius, January 2019
Participant on Greece in the 5th-Century and Bronze Age, Sep18
Participant on Greece in the 5th-Century and Bronze Age, Sep18
Participant on 20th-Century Germany and Russia July 2018
Participant on 20th-Century Germany and Russia July 2018
Participant on Rome and the Cities of Vesuvius January 2015
Participant on Rome and the Cities of Vesuvius January 2015
Participant on Rome and the Cities of Vesuvius January 2015
Participant on Rome and the Cities of Vesuvius January 2015
Participant on Rome and the Cities of Vesuvius January 2014
Participant on Rome and the Cities of Vesuvius January 2015
Participant on Ancient Greece and Italy, January 2017

Participant on Rome and Cities of Vesuvius, January 2019


Participant on Greece in the 5th-Century and Bronze Age, Sep18


Participant on Greece in the 5th-Century and Bronze Age, Sep18


Participant on 20th-Century Germany and Russia July 2018


Participant on 20th-Century Germany and Russia July 2018


Participant on Rome and the Cities of Vesuvius January 2015


Participant on Rome and the Cities of Vesuvius January 2015


Participant on Rome and the Cities of Vesuvius January 2015


Participant on Rome and the Cities of Vesuvius January 2015


Participant on Rome and the Cities of Vesuvius January 2014


Participant on Rome and the Cities of Vesuvius January 2015


Participant on Ancient Greece and Italy, January 2017


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